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Application Procedure

1. Positions Available 

Positions for For the 2st Round of 2019 AIST Open Recruitment can be viewed here.

Positions for Year-Round Job Openings for Externally Funded Reserch Projects can be viewed 
here.
 

2. How to Apply

Advance Registration
  • All applicants are required to complete an advance registration. Please be advised that any applications without advance registration are not acceptable.
  • A confirmation email will be sent automatically after completion of advance registration. The "Registration Number" shown in the email should be written down on Form A of your application documents.
  • Up to 5 job opportinities can be chosen for your application. Please specify Entry IDs from the dropdown list.
  • The Entry IDs you choose in your advance registration should be given exactly in Form A. If you wish to change Entry IDs, please go through advance registration once again.
     
Online Application
  • Applications should be made online via JREC-IN portal whose links can be found here. Any applications by post or email are not acceptable.
  • Please ensure your application includes all the required forms, following the instructions specified below. If the submission requirements are not met, you application will not be received. 
  • Upon uplaoding your documents, you will receive a notification email automatically sent from JREC-IN. Please make sure to visit JREC-IN website and check if your application staus shows *received*.  If not, e.g. *not received*, your application is not successfully received for any reason. 

Application Forms
  • All applicants must complete the application form below in accrodance with the following notes. Any applications that do not follow these instructions are not acceptable.
  • A template package for application documents (A-H) is available here (MS-Word).
  • An application must be a single PDF file without compress, including reprints of papers (Form E) and recommndation letters (Form I) if available.
  • File name should be “(Registration Number)-(Name).pdf,” such as “0999-0999-SansouTarou.pdf.”
  • The size of application application document must be smaller than 20 MB, otherwise, JREC-IN Portal may decline uploading the file.
Form Document Notes
A
Application checklist
  • "Registration Number" is necessary to puroduce application document. Please confirm an email sent from AIST for confirming advanced registration.
  • Entry IDs should be identical ones as described in the confirmation email. 
B
CV (Curriculum Vitae)
  • Photo image and email address should be placed in your CV.
  • Information in this format should be identical to ones in the confirmation email.
C
List of publications and other achievements
  • Please do not change categorization and file format.
D
Summaries of M. S. (if applicable) and Ph. D. degree
  • No more than 1-page each, including figures.
  • For applicants who are scheduled to earn Ph. D. degree, summary of current research activities for Ph. D. degree can be submitted.
E
Reprints of publications
  • Up to 3 publications are acceptable for evaluations.
  • Please confirm that the electronic files are not protected by password (the files cannot be handled anymore). Scanning a printed copy of protected reprints is recommended.
F
Summaries of publications (E)
  • Please place title of the publication, name of author(s), journal and publication year, volume and pages.
  • No more than 1-page each, including figures.
G
Carrier summary
  • Please describe carrier highlights and core competence as a research scientist.
  • No more than 1-page, including figures.
H
Future research plan in AIST.
  • Please describe your research plan in AIST, including short-term outcome (within about 5 years), and future direction and carrier planning for about 15 to 20 years.
  • No more than 1-page, including figures.
I
Recommendation letter(s)
  • At least 1 letter is necessary for application.
  • The letter must be fulfilled all the requirements below;
    1. A physical signature or a personal seal of recommender is required on the letter. 
    2. The President of AIST, Kazuhiko Ishimura, should be addressee’s name in the letter.
    3. The date is required and it should be April 1, 2020 or later. 
  • Please attach a copy of the letter in your application documents to be submitted on JREC-IN, if possible. If the letter is sealed in an envelope or recommender(s) intends to send the letter to AIST directory, you don't have to attach a copy.
  • Please also refer to Further Notes on I. Recommendation letter(s) below.
J GDPR Consent Form [PDF]
  • EEA (European Economic Area) residents are requested to submit a consent form following GDPR.
  • Please attach a copy of it to your application documents.
  • EU citizens living outside EEA are not required to submit this form.

Further Notes on I. Recommendation letter(s)
  • An AIST employee is not eligible to be a recommender.
  • If the postal mail may be delay due to the influence of coronavirus, it is possible to send scanned data in following ways within the deadline. Please also send the original letter to the postal address below, later (no deadline).
・Please attach a copy of the letter in your application documents to be submitted on JREC-IN, if possible.
・If the recommender intends to send the letter to AIST directory, please ask him/her to send scanned data to the email address below. *For the application for the positions of year rounded job openings for externally funded research projects, there is no deadline but early submission is more appreciated.

 
Address for sending recommendation letter(s)
Secretariat of Recruitment and Employment Committee
AIST Personnel Office, General Affairs Headquarters
National Institute of Advanced Industrial Science and Technology (AIST)
Tsukuba Central 1, 1-1-1 Umezono, Tsukuba, Ibaraki,
305-8560 Japan
Email  aist-koubo20-ml*aist.go.jp (Please convert "*" to "@".)
 
 

3. Selection Process

For the 1st Round of 2020 AIST Open Recruitment

(1) The 1st interview examination by research division
 [Expected Schedule]
   Mid-May to Mid-June 2020
 [Notification of Results]
   Mid-June 2020

(2) The Final interview examination
 [Expected Schedule] 
   Mid-July 2020
 [Notification of Results]
   Late-July 2020


For Year-Round Job Openings for Externally Funded Reserch Projects

(1) The 1st interview examination by research division
[Expected Schedule] 
   After approximately 1 month from document submission
[Notification of Results]
   As soon as possible after the interview

(2) The final interview examination
[Expected Schedule]
  Approximately 1 month after the first interview
[Notification of Results]
   As soon as possible after the interview

*In principle, all interviews will be held online for a while.

4. Privacy Notice

  • Submitted documents will be used soley for the purpose of the selection process. Please be aware that they will not be returned, regardless of the screening results.
  • All documents including personal data will be handled in compliance with the Country’s relevant law and AIST’s Rules and Regulations. 
  • The personal data transferred from EEA member states will be protected under GDPR.
 

5. For Foreign Applicants

  • Foreign applicants should acquire eligible status of residence by the first day of employment. HR will help you with application process.
  • Eligible status of residence for working at AIST: (1) Researcher, (2) Permanent Resident, (3) Long-term Resident, (4) Spouse of Japanese National, or (5) Spouse of Permanent Resident.
  • The eligible status of “Professor” is not permitted for working at AIST, and the eligible status of residence should be changed to any of the above listed status.
     

6. Contact

  Personnel Office, Human Resource Division
  National Institute of Advanced Industrial Science and Technology (AIST)
  E-mail: aist-koubo20-ml*aist.go.jp (Please convert "*" to "@".)
  Fax: +81-29-862-6049
 

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