Japanese

 

Application Procedure

1. Positions Available 

  • Positions for ITH-12, ITH-13,ITH-14, ITH-19,ENEENV-17,ENEENV-18,ENEENV-19 and mc1-13 can be viewed here.

2. How to Apply

Advance Registration
  • All applicants are required to complete an advance registration. Please be advised that any applications without advance registration are not acceptable.
  • A confirmation email will be sent automatically after completion of advance registration. The "Registration Number" shown in the email should be written down on Form A of your application documents.
  • Up to 5 job opportinities can be chosen for your application. Please specify Entry IDs from the dropdown list.
  • The Entry IDs you choose in your advance registration should be given exactly in Form A. If you wish to change Entry IDs, please go through advance registration once again.
     
Online Application
  • Applications should be made online via JREC-IN portal whose links can be found here. Any applications by post or email are not acceptable.
  • Please ensure your application includes all the required forms, following the instructions specified below. If the submission requirements are not met, you application will not be received. 
  • Upon uplaoding your documents, you will receive a notification email automatically sent from JREC-IN. Please make sure to visit JREC-IN website and check if your application staus shows *received*.  If not, e.g. *not received*, your application is not successfully received for any reason. 

Application Forms
  • All applicants must complete the application form below in accrodance with the following notes. Any applications that do not follow these instructions are not acceptable.
  • A template package for application documents (A-H) is available here (MS-Word).
  • An application must be a single PDF file without compress, including reprints of papers (Form E) and recommndation letters (Form I) if available.
  • The size of application application document must be smaller than 20 MB, otherwise, JREC-IN Portal may decline uploading the file.
Form Document Notes
A
Application checklist
  • "Registration Number" is necessary to puroduce application document. Please confirm an email sent from AIST for confirming advanced registration.
  • Entry IDs should be identical ones as described in the confirmation email. 
B
CV (Curriculum Vitae)
  • Photo image and email address should be placed in your CV.
  • Information in this format should be identical to ones in the confirmation email.
C
List of publications and other achievements
  • Please do not change categorization and file format.
D
Summaries of M. S. (if applicable) and Ph. D. degree
  • No more than 1-page each, including figures.
  • For applicants who are scheduled to earn Ph. D. degree, summary of current research activities for Ph. D. degree can be submitted.
E
Reprints of publications
  • Up to 3 publications are acceptable for evaluations.
  • Please confirm that the electronic files are not protected by password (the files cannot be handled anymore). Scanning a printed copy of protected reprints is recommended.
F
Summaries of publications (E)
  • Please place title of the publication, name of author(s), journal and publication year, volume and pages.
  • No more than 1-page each, including figures.
G
Carrier summary
  • Please describe carrier highlights and core competence as a research scientist.
  • No more than 1-page, including figures.
H
Future research plan in AIST.
  • Please describe your research plan in AIST, including short-term outcome (within about 5 years), and future direction and carrier planning for about 15 to 20 years.
  • No more than 1-page, including figures.
I
Recommendation letter(s)
  • At least 1 letter (original version) is necessary for application.
  • Please attach a copy of it to your application document if avaialble.
  • Date of the letter should be April 1, 2019 or later.
J GDPR Consent Form [PDF]
  • EEA (European Economic Area) residents are requested to submit a consent form following GDPR.
  • Please attach a copy of it to your application documents.
  • EU citizens living outside EEA are not required to submit this form.

Further Notes on I. Recommendation letter(s)
  • An AIST employee is not eligible to be a recommender.
  • The President of AIST, Dr. Ryoji Chubachi, should be addressee’s name in the letter. The letter should be sent by mail to the postal address below.
  • A physical signature or a personal seal of recommender is required on the letter.
  • If a recommendation letter is in a sealed envelop or a recommender wishes to send it by mail to AIST directly, an applicaint does not have to include its copy into his/her final application document to be submitted on JREC-IN. If a copy of the letter is avaialble at the time of application, to the contrary, attaching it to the final document is much appreciated. A copy of each recommendation letter and the other part of application document will be integrated into a single PDF finally.
  • An original recommendation letter is not necessarily required to be submitted at the time of application, but please be aware that a candidate must submit it by the final interview and that early submittion is more appreciated because it is a very important part of application document. 
Address for sending recommendation letter(s)
Secretariat of Recruitment and Employment Committee
AIST Personnel Office, General Affairs Headquarters
National Institute of Advanced Industrial Science and Technology (AIST)
Tsukuba Central 1, 1-1-1 Umezono, Tsukuba, Ibaraki,
305-8560 Japan
 

3. Selection Process

For the 1st Round of 2019 AIST Open Recruitment ※Finished
(1) The 1st interview examination by research division
 [Expected Schedule]
   Mid-May 2019 to Late June 2019
 [Notification of Results]
   Early July

(2) The Final interview examination
 [Expected Schedule] 
   Early-July 2019 to Mid-July 2019 at AIST Tsukuba Headquarters
 [Notification of Results]
   Early August

For ITH-12, ITH-13,ITH-14, ITH-19,ENEENV-17,ENEENV-18,ENEENV-19 and mc1-13

(1) The 1st interview examination by research division
[Expected Schedule] 
   After approximately 1 month from document submission
[Notification of Results]
   Within a week from the interview

(2) The final interview examination
[Expected Schedule]
  Approximately 1 month after the first interview at AIST Tsukuba Headquarters
[Notification of Results]
   Within a week from the interview
 

4. Privacy Notice

  • Submitted documents will be used soley for the purpose of the selection process. Please be aware that they will not be returned, regardless of the screening results.
  • All documents including personal data will be handled in compliance with the Country’s relevant law and AIST’s Rules and Regulations. 
  • The personal data transferred from EEA member states will be protected under GDPR.

5. For Foreign Applicants

  • Foreign applicants should acquire eligible status of residence by the first day of employment. HR will help you with application process.
  • Eligible status of residence for working at AIST: (1) Researcher, (2) Permanent Resident, (3) Long-term Resident, (4) Spouse of Japanese National, or (5) Spouse of Permanent Resident.
  • The eligible status of “Professor” is not permitted for working at AIST, and the eligible status of residence should be changed to any of the above listed status.
     

6. Contact

  Personnel Office, Human Resource Division
  National Institute of Advanced Industrial Science and Technology (AIST)
  E-mail: aist-koubo19-ml*aist.go.jp (Please convert "*" to "@".)
  Fax: +81-29-862-6049
 


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