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Application Procedure

1. Positions Available 

Positions for For the 1st Round of 2024 AIST Open Recruitment can be viewed here.
Positions for Year-Round Job Openings for Externally Funded Research Projects can be viewed here.
 

2. How to Apply

*Applications or inquiries on Saturday and Sunday will be received or responded on the next business day or later.

Advance Registration
  • All applicants are required to complete an advance registration. Please be advised that any applications without advance registration are not acceptable.
  • A confirmation email will be sent automatically after completion of advance registration. The "Registration Number" shown in the email should be written down on Form A of your application documents.
  • Up to 5 job opportnities can be chosen for your application. Please specify Entry IDs from the dropdown list.
  • The Entry IDs you choose and priority order in your advance registration should be given exactly the same in Form A. If you wish to change Entry IDs and priority order, please go through advance registration once again.
  • If you do not receive a confirmation email after advance registration, please contact us at the email address below.
　　　　　 E-mail:M-aist-koubo24-ml*aist.go.jp (Replace "*" with "@")

Online Application
  • Applications should be made online via JREC-IN portal whose links can be found here. Any applications by post or email are not acceptable.
  • Please ensure your application includes all the required forms, following the instructions specified below. If the submission requirements are not met, your application will not be received. 
  • Upon uploading your documents, we will format-check the documents and change the applicant's application status in JREC-IN to *received*.
     If not, e.g. *not received*, your application is not successfully received for any reason. 
  • Even if you select multiple Entry IDs, please apply only one time on the JREC-IN application page that includes the Entry ID of your first selection.

Application Forms
  • All applicants must complete the application form below in accordance with the following notes. Any applications that do not follow these instructions are not acceptable.
  • A template package for application documents (A - J and L) is available here (MS-Word). 
  • Form K and L should be prepared as needed.
  • An application must be a single PDF file without compress, including reprints of papers (Form E) and recommendation letters (Form I) if available.
  • File name should be “(Registration Number)-(Name).pdf,” such as “0999-0999-SansoTarou.pdf.”
  • The size of application document must be smaller than 20 MB; otherwise, JREC-IN Portal may decline uploading the file.
Form Document Notes
A
Application checklist
  • Please fill in "Registration Number" found in the e-mail for advance registration sent from AIST.
  • Entry IDs should be identical ones and in the same priority order as described in the confirmation email. 
B
CV (Curriculum Vitae)
  • Information in this format should be identical to ones in an advance registration .
  • The "SIGNATURE" field must be filled out in handwriting.
C
List of publications and other achievements
  • Please do not change categorization and file format.
  • Where examples are shown, please delete the examples and prepare the form.
D Summary of Ph. D. thesis
  • No more than 1-page, including figures.
  • For applicants who are scheduled to earn Ph. D. degree, summary of current research activities for Ph. D. degree can be submitted.
E
Reprints of publications
  • Up to 3 publications are acceptable for evaluations. The drafts before publication cannot be accepted.
  • Please confirm that the electronic files are not protected by password. Scanning a printed copy of protected reprints is recommended.
F Summary of the publication
  • Please select one of the publications attached in Form E and prepare an abstract of your publication.
  • Please place title of the publication, name of author(s), journal and publication year, volume and pages.
  • No more than 1-page, including figures.
G
Career summary
  • Please describe career highlights and core competence as a research scientist.
  • No more than 1-page, including figures.
H
Future research plan in AIST
  • Please describe your research plan in AIST, including short-term outcome (within about 5 years), and future direction and career planning for about 15 to 20 years.
  • No more than 1-page, including figures.
I
Recommendation letter(s)
  • At least 1 recommendation letter should be submitted.
  • The letter must be signed by a recommender.
  • The addressee’s name in the letter should be “President of AIST Kazuhiko Ishimura”.
  • The recommender should list the name of the nominee.
  • The date should be April 1st, 2024 or later.
  • An AIST employee is not eligible to be a recommender.
  • Recommendation letter(s) should be submitted in PDF by being attached in application document or sent by email from the recommender.
  • If the recommender intends to send the letter to AIST directly, please ask him/her to send the scanned data to the address below only by email, within the deadline.

　　　　Address for sending recommendation letter(s)
　　　　Secretariat of Recruitment and Employment Committee
　　　　AIST Personnel Office, General Affairs Headquarters
　　　　National Institute of Advanced Industrial Science and Technology (AIST)
　　　　Email  M-aist-koubo24-ml*aist.go.jp (Replace "*" with "@")
J Declaration Concerning the applicability of “Specific Categories” [PDF]
  • Please review the request letter [PDF] and attach a scanned copy of the signed original to your application.
K GDPR Consent Form [PDF]
*Only applicable person
  • EEA (European Economic Area) residents are requested to submit a consent form following GDPR.
  • Please attach a copy of it to your application documents.
  • EU citizens living outside EEA are not required to submit this form.
L Research plan for positions of “Outstanding Research Scientist”
*Only applicable person
  • Please describe your research theme and research plan as “Outstanding Research Scientist” in AIST within 5 years.  No more than 2-pages, including figures.
  • Please specify the Research Department which is related to your research theme.
 
 
 

3. Deadline

For the 1rd Round of AIST Open Recruitment 2024
Closed at 23:59 on 8 May 2024 (JST)　
*The deadline cannot be postponed even if you have trouble on internet connection. Please apply in good time.

For Year-Round Job Opening positions
For Year-Round Job Openings for Externally Funded Reserch Projects
Closed when the positions are filled by appropriate candidates.

 

4. Selection Process

For the 1st Round of AIST Open Recruitment 2024

(1)Document Review, Aptitude test and Interviews at Research Department
 [Expected Schedule]
   Mid-May. to Mid-Jun. 2024
 [Notification of Results]
   Early-Jun. to Late-Jun. 2024  (note: unsuccessful applicants are not informed after document-based screening.)
 [Interview Method]
   Face-to-face or Online  

(2) The Final Interview Examination (Interview Examination by Recruitment and Employment Committee)
 [Expected Schedule] 
   Late-Jun. to Early-Aug. 2024
 [Notification of Results]
   Mid-Aug. to Late-Aug. 2024
 [Interview Method]
   Online


For Year-Round Job Openings
For Year-Round Job Openings for Externally Funded Reserch Projects

(1)Document Review, Aptitude test and Interviews at Research Department
 [Expected Schedule]
   After approximately 1 month from document submission
 [Notification of Results]
   As soon as possible after the interview  (note: unsuccessful applicants are not informed after document-based screening.)
 [Interview Method]
   Face-to-face or Online  

(2) The Final Interview Examination (Interview Examination by Recruitment and Employment Committee)
 [Expected Schedule] 
  Approximately 1 month after the first interview
 [Notification of Results]
   As soon as possible after the interview 
[Interview Method]
   Online

5. Privacy Notice

  • Information given through any submitted documents, aptitude test and interview examination will be used solely for the purpose of the selection process and human resources training after admission. Please be aware that they will not be returned, regardless of the screening results.
  • All documents including personal data will be handled in compliance with the Country’s relevant law and AIST’s Rules and Regulations. 
  • The personal data transferred from EEA member states will be protected under GDPR.
 

6. For Foreign Applicants

  • Foreign applicants should acquire eligible status of residence by the first day of employment. HR will help you with application process.
  • Eligible status of residence for working at AIST: (1) Researcher, (2) Highly Skilled Professional, (3) Permanent Resident, (4) Long-term Resident, (5) Spouse of Japanese National, or (6) Spouse of Permanent Resident.
  • The status of residence “Professor” is not permitted for working at AIST, and the eligible status of residence should be changed to any of the above listed status.
     

7. Contact

  Secretariat of Recruitment and Employment Committee,
  Diversity, Equity, Inclusion and Human Resources Division,
  National Institute of Advanced Industrial Science and Technology (AIST)
 
  E-mail: M-aist-koubo24-ml*aist.go.jp (Replace "*" with "@")

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