AIST REPORT 2012

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Competitive contractNon-competitive contractFY2008resultsReview planFY2009 resultsFY2010 resultsFY2011 resultsIn monetary terms: 85.5%In quantity terms: 96.4%In monetary terms: 14.5%In quantity terms: 3.6%In monetary terms: 9.7%In quantity terms: 2.1%In monetary terms: 7.8%In quantity terms: 2.2%In monetary terms: 12.1%In quantity terms: 3.5%In monetary terms: 90.3%In quantity terms: 97.9%In monetary terms: 92.2%In quantity terms: 97.8%In monetary terms: 9.9%In quantity terms: 3.5%In monetary terms: 90.1%In quantity terms: 96.5%In monetary terms: 87.9%In quantity terms: 96.5%Note: The contracts in FY2008 were examined and reviewed, and the Negotiated-Contract Review Plan was made public in April 2010.We award contracts based on general competitive bidding or open competition for planning, except for truly unavoidable negotiated contracts. In April 2008, in a review of negotiated contracts based on the Consolidation and Rationalization Plan for Incorporated Administrative Agencies, we changed the maximum base amount for negotiated contracts to that of the government and formulated the Negotiated-Contract Review Plan. As a result, in FY2011, the share of non-competitive negotiated contracts in contracts exceeding the base amount was 9.9% in monetary terms and 3.5% in quantity terms. These figures are slightly higher than the targets set in the Negotiated-Contract Review Plan. One of the possible reasons for this is that multiple emergency procurement contracts (repair projects, etc.) occurred due to the Great East Japan Earthquake.According to the Cabinet Office’s decision of July 15, 2011 on the “Basic Policy for Public Service Reform, Etc.,” we considered a three-year comprehensive contract for eight facility maintenance and related services for AIST Tsukuba (maintenance work for the Geological Museum, guide services and maintenance work for Science Square Tsukuba, plant maintenance work, comprehensive building operation work (accommodation facility management) for the Research Cooperation Center, facility maintenance work, automobile maintenance work, security services, cleaning work for buildings, and additional general management services.Consequently, we set procedures for competitive bidding for private sector contracts and presented them to the Bidding Management Committee for review. A government procurement procedure was implemented and the AIST Tsukuba Facility Management Services Consortium was selected for the contract based on a comprehensive evaluation method.Appropriate ProcurementIntroduction of Competitive Bid-based ProcurementFair Operating Practices|37

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