AIST REPORT 2012

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Describes measures and actions to ensure the safety of staff and prevent secondary hazards in the event of a disasterEnsure the safety of staffPrevent secondary hazardsDisaster prevention manualDisaster prevention structure(command structure) Action of staffDisaster prevention activitiesDescribes measures and actions to resume priority duties in the event of an earthquake.Specific disaster (earthquake)Business continuity plan (BCP)Expected damageDuty resumption planCommand structureDisaster prevention measuresAction of staffPriority dutiesD●Provide an intranet●Provide an intranet-based work process system●Provide a telephone system●Provide power to perform priority duties in continuation●Restore power to perform priority duties to be resumed as early as possible●Duties to provide potable water●Duties to treat wastewater for priority duties in continuationDuties to provide the basis to support measures against disasters and priority duties A to CBased on the lessons learned from the damaged infrastructure such as the power cut and halted economic activities due to the Great East Japan Earthquake, the importance of the formulation of business restoration plans and the implementation of disaster prevention measures to prepare for large-scale natural disasters is increasingly recognized. In October 2011, AIST formulated the “National Institute of Advanced Industrial Science and Technology Business Continuity Plan: Focused on Preparedness for Major Earthquakes (AIST BCP).”The AIST BCP gives priority to AIST’s statutory duties, duties that, if interrupted, may significantly affect the continuation of industrial and economic activities, duties to provide information on an accident at AIST and recovery from the accident, and basic duties to repair and maintain infrastructure at AIST to support these duties. To ensure the continuation and early resumption of priority duties in the event of a disaster, such as a major earthquake, the BCP defines preliminary measures, measures to ensure the supply and allocation of resources required for the continuation of duties, and the command structure. The Great East Japan Earthquake hit just before the finalization of the BCP, which had been under consideration since June 2010. However, with information shared by the staff involved, the BCP helped us focus on the maintenance of the information system, electricity and other infrastructure required to continue priority duties and thus contributed to the recovery from the damage caused by the earthquake. Also, the lessons learned from the Great East Japan Earthquake were reflected in the BCP.The AIST BCP will be reviewed on a regular basis, updated and implemented in a practical manner. In May 2012, we made the first revision of the BCP: we reviewed priority duties as a result of the transfer of duties to another organization, renewed the recovery goals and actions and updated the improvement schedule.AIST will endeavor to fulfill its social responsibility in the event of a large-scale disaster.◆AIST BCP (summary in Japanese)http://www.aist.go.jp/aist_j/outline/bcp/aist_bcp.pdfNecessary duties to be performed in the event of a large-scale disasterAIST’s priority duties●About the AIST BCPThe AIST Business Continuity Plan (BCP) identifies activities required to prevent secondary hazards in the event of major earthquakes and other natural disasters and ensure the safety of the employees and residents in the neighborhood and the continuation and early resumption of priority duties.Formulation of a Business Continuity Plan (BCP)A●Duties to ensure appropriate measurement●Duties to provide measurement education and training●Duties to perform groundwater monitoring and provide monitoring dataAIST’s statutory dutiesB●Duties to provide reference materialsDuties that may significantly affect the continuation of industrial and economic activitiesC●Duties to make urgent payments to external parties ●rovide updates on an accident at AIST through the website and other means ●Support the continuation of duties on the management of deposited organismsDuties that may significantly damage AIST’s credibilityTopicsOrganizational Governance|09

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